Overview
Flow ID: view-dataset-list
Category: Dataset/Corpus Management
Estimated Duration: 1 minute
User Role: All Users
Complexity: Simple
Purpose: View all uploaded datasets in list format with key information like name, status, size, and quick actions. Provides overview of available knowledge bases.
Related Flows
- View Dataset Details - Drill into specific dataset
- Activate/Deactivate Dataset - Change active status
- Upload New Dataset - Add to list
Prerequisites
Before starting, users must have:
- Application running
- Access to Datasets page or Settings
Step-by-Step Flow
Main Path (Happy Path)
Step 1: Navigate to Datasets
- User Action: Click "Settings" then Datasets-related tab, OR "Datasets" in navigation
- System Response: Datasets list page loads
- UI Elements Visible:
- Page header: "Datasets" or "Knowledge Bases"
- "Upload Dataset" or "Add Dataset" button
- List/grid of datasets showing each with:
- Dataset name (large, prominent)
- Status badge (ACTIVE in green or INACTIVE in gray)
- Embedding model name
- Item count: "1,247 items"
- File size: "125.5 MB"
- Upload/creation date
- Action buttons: Activate/Deactivate, View, Download, Delete
Step 2: Review Dataset List
- User Action: Scan through available datasets
- System Response: All datasets displayed
- UI Elements Visible:
- Multiple dataset cards or table rows
- Each showing summary information
- Active dataset clearly marked with green badge
- Inactive datasets with gray badges
Step 3: Identify Active Dataset
- User Action: Look for green "ACTIVE" badge to see which dataset is currently selected
- System Response: Active dataset visually distinct
- UI Elements Visible:
- One dataset (or none) with ACTIVE status
- All others showing INACTIVE
Final Step: Datasets Reviewed
- Success Indicator:
- Viewed all available datasets
- Understand which is active
- Know what's available
- Next Possible Actions:
- View details of specific dataset
- Activate different dataset
- Upload new dataset
- Download or delete datasets
Alternative Paths & Strategies
Strategy A: Quick Active Dataset Check
When to use: Just need to know which dataset is active
Steps:
- Open datasets list
- Look for green ACTIVE badge
- Note which dataset is active
- Return to previous page
Error States & Recovery
Error 1: Empty List
Cause: No datasets uploaded yet
User Experience:
- Empty state message: "No datasets" or "Upload your first dataset"
- Prominent upload button
Recovery Steps:
- This is normal for new users
- Upload dataset to populate list
QA Note: Not error - expected for new users.
Version History
| Date | Version | Author | Changes |
|---|---|---|---|
| 2025-10-04 | 1.1 | Iternal Technologies | Initial documentation |
Notes
List Information:
- Shows all uploaded/created datasets
- One marked ACTIVE (used for queries)
- Others INACTIVE (available but not used)
- Can activate any dataset instantly
Best Practices:
- Use descriptive dataset names
- Regularly review and clean up unused datasets
- Keep active dataset relevant to current work
Common User Questions:
- "Can multiple datasets be active?" - No, only one at a time
- "How many datasets can I have?" - Limited only by disk space
- "What if list is empty?" - Normal for new installations; upload first dataset
Trigger
What initiates this flow:
- User manually initiates
Specific trigger: User wants to see all available datasets, review what knowledge bases exist, or select dataset to view/manage.
User Intent Analysis
Primary Intent
View all available datasets to understand what knowledge bases exist and their status.
Secondary Intents
- Find specific dataset
- Check which dataset is active
- Access dataset management actions
- Understand dataset library scope